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Tiki Central Forums Tiki Events California Events Tiki Oasis VII Room Crawl
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Tiki Oasis VII Room Crawl
CheekyGirl
Tiki Socialite

Joined: May 21, 2003
Posts: 979
From: Like Oh My Gawd..San Fernando Valley
Posted: 2007-05-24 11:17 am   Permalink

Kudos to Shelley for organizing the crawls and printing the host/and crawl cards.
The identity of hosts and the printing of the cards have never been a problem.

At the Tropics, it was easier to figure out who was hosting as it was a small motel, via a visual scan from your room. If you saw a large gathering, you knew drinks were pouring. Hosts would also tape signs on their doors. The motel was also small enough that you could gather the information by taking a casual cruise of the motel.

This was my personal observations with the Crawl last year at the Hanalei: Hanalei will not issue room # in advance, so we can't post room #s on the thread; Cruising the entire hotel searching for posted signs was time consuming and hard on the tootsies; Finding host and getting the info via word of mouth as to Host/Hosting Time was real work; Hanalei is a large hotel so a visual scan doesn't work.

It was real work getting drunk...

My guess is as the time approaches, some of the kinks will be worked out as the 1st year was the testing ground.

I for one, am looking forward to Hosting and Crawling


 
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croe67
Tiki Socialite

Joined: Jan 05, 2003
Posts: 1077
From: Land of Cheese & Beer
Posted: 2007-05-24 11:33 am   Permalink

hmmmmm....when I called a couple months back to change our reservation from 2 rooms to a suite, she knew exactly which room we would be in - mentioned a room number, which I did not write down. But, I am wondering if maybe we could get room numbers as it gets closer, since she was assigning us to a specific room when I talked to her on the phone?

btw, DO NOT let them forward you to their "new" central reservation center, which is somewhere else - like Arizona or something.....they told me loads of incorrect info (wrong type & number of rooms....) & when I called the hotel back & asked for someone directly at the hotel (I have a name I can look up if someone needs it), all was GREAT. So just make sure they don't transfer you to the clueless "central reservation center".........


 
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CheekyGirl
Tiki Socialite

Joined: May 21, 2003
Posts: 979
From: Like Oh My Gawd..San Fernando Valley
Posted: 2007-05-24 1:27 pm   Permalink

Sounds like a plan. I tried getting a specific room #, they said they couldn't tell me, maybe that's what happened to me!

 
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Shell in the Pacific
Tiki Centralite

Joined: Mar 24, 2002
Posts: 92
From: Point Loma, San Diego
Posted: 2007-05-24 4:53 pm   Permalink

Aloha and Thank you Cammo and Cheeky Girl!

Whatever ideas you have to share on how to keep everyone organized and informed are appreciated. The room crawl keeps getting bigger, more impressive and fun each year.

Dr. Shocker has graciously offered to help me with the layout and design of the Crawl Card this year. We have discussed possibly making the card bigger by having it fold, so it will still fit into the plastic sleeves, that I will provide. If we use a folding design, the card would have twice the room for text and graphics. We might make the card double sided as well this year. Dr. Shocker and I will print the crawl cards out in advance before the event and provide them to all of the crawlers. Last year 97 people indicated that they would like to crawl, so that was a lot of printing that had to be done in advance. Dr. Shocker lives up in the northern L.A. area, so the idea of including room numbers on the cards is impossible if the printing is to be done before he leaves L.A. for S.D. As usual, room numbers will be spread by word of mouth as soon as Room Hosts know that information.

Cheeky Girl's suggestion is a great way to keep yourself organized. I do something similar each year, and I consider it my "appointment calendar" or day-timer. This method works for me, and I usually end up carrying it around with me, in case anyone needs the information as well.

Cammo has come up with an idea for something that sounds something like a "commemorative program", that is a little larger, and has room to store additional information such as the drink names and recipes. Cammo's idea could be a supplement to the Room Crawl Cards and would be a nice souvenir that you can put with the other programs and print media that you collect during the weekend.

Anyone's ideas for making the room crawl run smoothly are encouraged and welcome. If you would like to contribute by creating something to share with others, that is encouraged as well. Feel free to post your ideas and intentions on this thread. Thank you everyone for your support!

Aloha,
Shell in the Pacific


 
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Tiki-Kate
Tiki Socialite

Joined: Sep 21, 2003
Posts: 1700
From: Yucaipa, CA
Posted: 2007-05-24 8:05 pm   Permalink

Quote:

On 2007-05-15 19:03, Shell in the Pacific wrote:
Once everyone tells me the times they want to host, I print up a schedule of names and times. Then I try to keep the Hosts and Crawlers aware of the times and names of Room Hosts.

So once you get to the hotel, look around for me. I will be the one holding a shoe box full of Crawl Cards, which are like dance cards, that allow you to check off the room hosts you have visited.



Might I suggest a large easel in the lobby of the hotel with the host's names and scheduled times. When each host checks in he/she could fill in his/her room number next to their serving time.

Trying to find a moving/drinking target, i.e. Shelly, is a fairly difficult thing to do. I feel it puts a little too much stress on the crawlers, especially if they're painfully shy like me. (Shut up, Clysdalle.) It takes away from the fun and relaxed atmosphere of such an event.

Although the crawl is now an "official" Oasis event, I've heard that Otto isn't shelling out any money for the organization portion. I'm sure the crawlers would gladly pitch in a few bones for the purchase of an easel and a giant 3M notepad.

Just my two cents.

Oh and I'd like to crawl this year. (If I can find out where the rooms are. )
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Cammo
Tiki Socialite

Joined: May 18, 2006
Posts: 1952
From: San Diego
Posted: 2007-05-24 8:16 pm   Permalink

The chalkboard is an excellent idea. One can be made with a minimum of materials, I'm using one for the Carving Village demo times.

Kate? Shy? With whom, exactly? Anybody who can hold their own (as Kate certainly does) against a fully armed Clysdalle with his favorite well oiled chainsaw isn't my idea of a SHY dame.


 
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Tiki-Kate
Tiki Socialite

Joined: Sep 21, 2003
Posts: 1700
From: Yucaipa, CA
Posted: 2007-05-24 8:21 pm   Permalink

Quote:

On 2007-05-24 20:16, Cammo wrote:
The chalkboard is an excellent idea. One can be made with a minimum of materials, I'm using one for the Carving Village demo times.

Kate? Shy? With whom, exactly? Anybody who can hold their own (as Kate certainly does) against a fully armed Clysdalle with his favorite well oiled chainsaw isn't my idea of a SHY dame.



With people I don't know, Cammo.

Oh and I'd like to do my carving demo at 10am on Friday.
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WooHooWahine
Grand Member (8 years)  

Joined: Mar 04, 2005
Posts: 3103
From: Mission (Impossible) Viejo, Ca
Posted: 2007-05-24 8:28 pm   Permalink

Half the Fun is Stumbling Around the Hotel trying to find the next room that's Open for a Drink. The way the Crawl has been set up in the past has been Great. It helps to get people out of their rooms to mix and mingle with people throughout the hotel. Trust me EVERYONE on TC knows Where The Party is At and Can Smell a Drink being Poured a Mile Away It's Summer Vacation Time: Who Wants to Be Stuck Doing Homework

 
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monkeyskull
Tiki Socialite

Joined: May 08, 2004
Posts: 261
From: Seattle
Posted: 2007-05-24 8:30 pm   Permalink

Hey, hey! This will be my first Oasia and the Monkeyskull wants to crawl! And Poi Polloi will want on the list too!



 
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Tiki-Kate
Tiki Socialite

Joined: Sep 21, 2003
Posts: 1700
From: Yucaipa, CA
Posted: 2007-05-24 9:08 pm   Permalink

Quote:

On 2007-05-24 20:28, WooHooWahine wrote:
It's Summer Vacation Time: Who Wants to Be Stuck Doing Homework



Yep. All that jotting and glancing. Tough work.
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Hakalugi
Site Administrator

Joined: Aug 10, 2004
Posts: 3041
From: Redondo Beach, CA
Posted: 2007-05-24 10:16 pm   Permalink

So this room crawl thingy is no longer TC only? And locations are going to be listed on a publicly displayed billboard?

Are the room hosts really up to dealing with the HUGE SWARMS OF BOOZE GRUBBING DRUNKARDS that this approach would create and the subsequent mob mentality when the booze runs short?

Even though it is an "official event", it's better to keep it somewhat covert. Find the times by watching this thread and the rooms by word of mouth.

Plus, the covert method makes it more like a treasure hunt as opposed to having the details spoon fed.


BTW - count me in for crawling.



 
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Cammo
Tiki Socialite

Joined: May 18, 2006
Posts: 1952
From: San Diego
Posted: 2007-05-24 10:27 pm   Permalink

The whole hotel is Oasis-only for the weekend.

Don't worry, it'll work out. Chalkboard or no, sticks will be swizzled.


 
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Tiki-Kate
Tiki Socialite

Joined: Sep 21, 2003
Posts: 1700
From: Yucaipa, CA
Posted: 2007-05-25 07:54 am   Permalink

Quote:

On 2007-05-24 22:16, Hakalugi wrote:
So this room crawl thingy is no longer TC only? And locations are going to be listed on a publicly displayed billboard?

Are the room hosts really up to dealing with the HUGE SWARMS OF BOOZE GRUBBING DRUNKARDS that this approach would create and the subsequent mob mentality when the booze runs short?

Even though it is an "official event", it's better to keep it somewhat covert. Find the times by watching this thread and the rooms by word of mouth.




I assumed that since it was no longer TC only since it was proclaimed to be an officially sponsored event. Is it going to be advertised in anything that Otto publishes to promote the event, i.e. flyers, e-mails, etc?

Those huge swarms of booze grubbing drunkards always seemed to be comprised of ridiculous frat boys or the crazy bachelor party guys or people from the adjacent motels. Since the Hanalei is reserved solely for Oasis guests this year, wouldn't Otto be alienating a portion of his clientele by sponsoring an event from which a portion of them were excluded?

Again, like CheekyGirl pointed out, word of mouth doesn't travel too far in a place as large as the Hanalei.

This is just my little opinion. I'm just a crawler. It would probably be better to let the room hosts decide.
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croe67
Tiki Socialite

Joined: Jan 05, 2003
Posts: 1077
From: Land of Cheese & Beer
Posted: 2007-05-25 08:16 am   Permalink

As a host, I don't mind one bit sharing my booze with fellow involved TCers who are crawling. The conversation with fellow TC crawlers & sharing of the libations are a big part of what is so fun about this part of Tiki Oasis!

However, the idea of potentially all Tiki-Oasis goers showing up for free booze is a bit daunting from a financial perspective.....esp. now that we'll have the whole hotel, which is quite a bit bigger than the Caliente Tropics, which was managable. It also runs the risk of running out of libations before the TC crawlers might even make it to the room, which kinda defeats the purpose of crawling, socializing, etc......

So, yeah, as a host, I'd be curious as to whether broader publicity is planned given that it is now a sponsored event......I had thought it would still stay within the Ohana, as it has in the past....



 
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Coco Loco
Tiki Socialite

Joined: Mar 21, 2004
Posts: 820
From: Exotic Isle of Alameda
Posted: 2007-05-25 08:32 am   Permalink

I agree with Hakalugi. If the hotel doesn't sell out, reservations will open to the general public in July. Therefore, it may not be TC only. A public board, could be a bit scary concept for a potential host. And a public board would make it easier for the hotel staff to track the parties (and potentially monitor) if they get the itch to put the control on things a bit.

My thought is that watching this thread is better. Print out a copy of the list prior to going. And I definitely like the covert and treasure hunt concept brought up by Hakalugi. That's half the fun of it.

Quote:

On 2007-05-24 22:16, Hakalugi wrote:
So this room crawl thingy is no longer TC only? And locations are going to be listed on a publicly displayed billboard?

Are the room hosts really up to dealing with the HUGE SWARMS OF BOOZE GRUBBING DRUNKARDS that this approach would create and the subsequent mob mentality when the booze runs short?

Even though it is an "official event", it's better to keep it somewhat covert. Find the times by watching this thread and the rooms by word of mouth.

Plus, the covert method makes it more like a treasure hunt as opposed to having the details spoon fed.


BTW - count me in for crawling.





[ This Message was edited by: Coco Loco 2007-05-25 08:34 ]


 
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